Accounts Payable Coordinator - Twin Farms Relais & Châteaux

Twin Farms is a Forbes Five-Star, all-inclusive resort known for exceptional hospitality and the operational excellence that makes it possible. We're seeking a meticulous Accounts Payable Coordinator to own the AP cycle end to end with speed, accuracy, and strong internal controls.

This is a part-time role averaging 24-32 hours per week, with potential for expanded scope and hours over time depending on business needs and candidate interest. We're looking for someone energized by doing things right-and doing them better every time.

• Manage the full Accounts Payable cycle from intake to payment
• Code and route invoices for approval
• Match POs, receipts, and invoices; resolve variances quickly
• Prepare and execute weekly payment runs with proper authorization
• Reconcile vendor statements and maintain a current aging
• Set up new vendors and maintain accurate records
• Compile and file annual 1099s
• Key Fintech invoices & record ACH payments for our Beverage initiative
• Enforce internal controls and maintain clean audit trails
• Manage corporate card (Ramp) expense intake and reconciliation
• Partner with Accounting Manager on month-end AP close
• Accrue un-invoiced expenses, post adjustments, lock AP ledger
• Serve as the primary point of contact for vendor inquiries
• Support compliance and internal audits with organized documentation
• Continuously improve workflows, checklists, and reporting

What Success Looks Like

• Near-zero invoice exceptions and aged items
• Timely, policy-compliant payments with clear approvals
• Smooth month-end close with clean reconciliations
• Corporate card spend fully submitted, coded, and reconciled
• Documentation that stands up to audit review without question

• 3+ years of hands-on Accounts Payable experience in a multi-entity or control-focused environment
• Strong understanding of PO and three-way match processes
• Experience with payment batches, bank confirmations, and accruals
• Vendor reconciliation and ledger finalization experience
• Corporate card program oversight (Ramp a plus)
• Documentation-first mindset with clean recordkeeping
• Clear, professional communication style
• Familiarity with AP automation tools (Yooz a plus)

Tools You'll Use

• AP Automation / Invoice Capture: Yooz
• Corporate Card Platform: Ramp
• Standard Accounting & ERP Software with PO/Receiving Modules

Work Style

• Meticulous and deadline-driven
• Proactive in surfacing issues and closing loops with stakeholders
• Bias toward clear documentation and repeatable processes

Compensation: $27 - $30 / hour

We believe people do their best work when they feel cared for, at work and in life. At Twin Farms, you'll find benefits designed to support your well-being, your future, and your sense of belonging:

• Time to recharge - Up to 4 weeks of paid time off, plus paid sick days and holidays, so you can rest, and reset.

• Nourishment every day - complimentary meal during each shift.

• A place to call home - Affordable on-site housing may be available for qualified candidates, depending on availability.

• Future security - 401(k) retirement plan with employer matching to help you plan confidently for tomorrow.

• Health that's supported - Employer contributions toward medical, dental, and vision coverage, plus free vision and life insurance at no cost to you.

• Sharing the magic - Friends & Family discount rates so you can let your loved ones experience the world of Twin Farms.

• Flexibility for life changes - Relocation assistance may be available for qualified candidates, depending on availability.

« Rejoindre Relais & Châteaux, c'est profiter d'une opportunité unique d'élargir vos horizons tout en nourrissant votre talent.
Que vous souhaitiez construire une véritable carrière à nos côtés ou recherchiez un poste saisonnier, vous découvrirez des maisons de caractère, toutes unies par la défense de nos valeurs d'hospitalité, d'ancrage local et de partage.
Partez à la rencontre de nos équipes passionnées par le beau et le bon, qui font vibrer le cœur de chaque Relais & Châteaux. Embarquez à nos côtés pour un délicieux voyage et devenez vous aussi, acteur d'un monde plus humain ! . »

Philippe Gombert
Président, Relais & Châteaux